Lottery: New Student Enrollment Application Submission Round 1 Lottery

What

Lottery: New Student Enrollment Application Submission Round 1 Lottery

When

2/18/2017, 9:00 AM

LOTTERY PROCEDURES:

*At the time of the lottery (Saturday Feb. 18 & March 18, 2017 @ 9 am), the sheet called "Lottery Application" from each enrollment packet will be placed in a box. As each form is placed in the box, it will be checked against the receipt book. This process will guarantee that all the applicants have been included in the appropriate lottery box.

*The school will publish the date, time and location of any public lottery that is required. The 2017 lottery is scheduled for Feb. 18 & March 18, 2017 @ 9 am at James Jordan Middle School 7911 Winnetka Ave., Winnetka, CA 91306. JJMS will inform all applicants of this information at least 7 calendar days before the lottery date by two methods which may include a flyer/notice mailed to the address given on the application and an automated phone call to the number listed on the application.

*During the public lottery, every application will be drawn and numbered in the sight of the audience at the lottery. Parents who choose to attend the lottery will be given a certified copy of their waiting list number at the lottery.

*Following the lottery, an automated phone message or a live phone call will be made to the phone number listed on each application. If there is no answer, two further attempts will be made to call the number during the business day that follows the public lottery. This message will either offer admission or it will announce that the applicant has been placed on the waiting list. A record will be kept of these calls including the date, time, number attempted and the staff member placing the call.

*If an applicant is told they have been placed on the waiting list, the message will include their waiting list number. A copy of the waiting list number certification will be mailed to all wait-listed applicants who did not attend the lottery.

*Applicants who are offered admission by message or call will have 48 hours to make contact with the school to confirm their acceptance. At the end of 48 hours, the school will mark the application "Declined" and make an offer to the next student on the waiting list.
Applicants who are on the waiting list can check the school website and the outside gate of the school for frequent updates regarding which waiting list numbers have been offered admission. The office staff will NOT offer any information regarding any individual’s place on the waiting list over the phone or in person. Parents/Guardians should not call or drop in to inquire about the waiting list unless they are merely informing the staff that the website information is not accessible or that the information is not posted on the gate.

*Any applicant who was accepted before the first day of school must attend the first day during the first period to be officially enrolled. If a student is absent on the first day for a legally excused reason, the parent/guardian must contact the school before 9:00 am on that first day to confirm that they do plan to attend. If the applicant cannot prove a legal excuse for absence on the first day of school, JJMS will assume they are declining their offer of admission and the school will offer the space to the next student on the waiting list.